Enrollment is a manual process
Classes fill up through calls and emails. Waitlists are a spreadsheet. When a spot opens, someone has to remember to call the right family.
Youth Sports & Fitness
Custom Software for Gymnastics Gyms
Custom software for gymnastics gyms should handle class enrollment with real waitlists, track which level each gymnast is working toward, make up missed classes without a phone call, and keep monthly billing automatic — so your coaches can coach and your front desk isn't buried in logistics every week.
Built for recreational programs and competitive gymnastics gyms alike.
Gym Operations DashboardLive prototype
214 Active students
18 Classes/week
32 On waitlist
Today's Classes
- Level 2 — 4:00 PM12/12 enrolled
- Pre-Team — 5:30 PM8/10 enrolled
- Rec Tumbling — 6:00 PM10/10 enrolled
Level Progressions
- Ready to advance7 gymnasts
- Coach reviews pending3
The Problem
Enrollment, makeups, and billing run on whoever picks up the phone
A gymnastics gym has more moving parts per student than almost any other youth activity — and most of those parts are managed manually.
Makeup classes are a scheduling nightmare
Tracking who missed, what they're owed, and whether they've used it requires time your front desk doesn't have.
Level progressions aren't tracked systematically
Coaches know where each gymnast stands, but there's no central record parents or admin can see without asking.
Monthly billing is error-prone
Manual invoicing, inconsistent tuition collection, and tracking comp classes vs. paid sessions wastes hours every billing cycle.
What We Build for Gymnastics Gyms
Enrollment, progressions, and billing without the manual work
We build around your class structure, your levels, and how your gym actually handles families — not a generic fitness studio template.
Online class enrollment and waitlists
Families enroll online, join waitlists automatically, and get notified when a spot opens — no phone call required.
Makeup class self-scheduling
Families see available makeup slots and book their own — no front-desk coordination, no sticky note tracking.
Level progression tracking
Coaches log skill milestones. Parents see where their gymnast stands. Admin sees who's ready to move up.
Competition team management
Track meet registrations, travel logistics, scores, and team communications separately from recreational programs.
Automated monthly billing
Recurring tuition runs automatically via Stripe. Exceptions, prorates, and credits are handled without a spreadsheet.
Parent communication portal
Push announcements, schedule changes, and progress updates directly to families — without relying on Facebook groups.
How It Works
Fast build, practical rollout
Step 01
Walk us through your program
Tell us about your class structure, levels, and billing setup. We'll send a working prototype in 24 hours.
Step 02
We build your production system
Enrollment and billing systems typically go live in days. Full progression tracking and parent portals in 1 to 3 weeks.
Step 03
Launch with ongoing support
Hosting, updates, and support are included. When you add classes or change your level structure, the system keeps up.
Why Custom vs. Jackrabbit or iClassPro
Generic gym management software forces your program into its structure
Prototype direction: an enrollment and operations hub with waitlist management, a makeup class scheduler, a level progression tracker, and automatic monthly billing — all matched to how your specific gym is organized.
Where off-the-shelf gym software misses
Jackrabbit and iClassPro work for some gyms, but they can be rigid and expensive. A custom system matches your level structure, your billing rules, and your communication style — not a template.
Pricing
Pricing for a custom gymnastics gym platform
Launch
$3,000Then $300/monthBest for a focused build — online enrollment, makeup scheduling, or automated billing for a single program.
Growth
$10,000Then $1,000/monthBest for gyms that need a full platform — enrollment, progressions, competition team management, billing, and parent portals. Options include mobile apps (iOS/Android) and custom AI solutions.
See full pricing
Flat build plus supportNo hourly surprisesFrequently Asked Questions
Questions gymnastics gym owners ask first
Can families enroll and pay online?
Yes — we integrate Stripe so families can enroll and pay in one flow. No invoice, no cash, no separate payment step.
Can coaches update progressions from their phone?
Yes. We can build a simple coach-facing interface for logging skill completions and adding notes from the floor.
What about trial classes?
We can include a trial class booking flow that captures family info and routes it into your enrollment pipeline automatically.
Also Serving
Related youth sports and fitness businesses
Get your free prototype
Tell us about your class structure, your levels, and what your front desk spends too much time on. We'll build a working prototype in 24 hours.