Operational workflows
Exact Apps builds focused software for the operational workflows that generic business software doesn't handle well.
Keep QuickBooks. Keep your CRM. Keep your ERP. We'll fix the process still running through spreadsheets, emails, texts, and someone's memory.
The job
Don't replace your entire software stack just to fix one broken process. The real competitors are usually Excel, a shared inbox, a group text, a whiteboard, or a system that almost fits.
Accounting can stay put. The bid, the job cost, or the handoff that never made it into QuickBooks is the piece we build.
If the CRM stores the customer but the work still happens in email, we build the workflow around it.
Orders can stay in the system you already trust. The schedule the floor actually uses does not have to.
Where work gets lost
A shop can own an ERP and still run the week from a spreadsheet. A cleaning company can send invoices and still guess at the bid. A property manager can have a full platform and still chase vendors by text.
People keep it because the books, the leases, or the customer list already live there. Ripping it out is a bigger project than the pain.
Scheduling, bidding, triage, and handoffs fall out of the product and into whatever is fastest: a sheet, a thread, a notebook.
A focused tool for that process, connected to how you already work. Import a spreadsheet, or connect to the systems you already use once we see them.
Problems we're solving right now
These are not industry brochures. Each page is the operational problem, the screen that replaces it, and a way to send us the version you use today.
Job shops and machine shops
You already have an ERP or accounting system. The schedule still lives in a spreadsheet, on a whiteboard, or in one person's head. We add a scheduling layer the floor can actually run.
Show Us Your Scheduling Spreadsheet → Not ready? Grab the free schedule template →Commercial cleaning
Square footage is not a price. Production rate, labor burden, supplies, drive time, and the margin you actually want decide whether the contract makes money.
Show Us How You Quote Jobs →$8,900 / month · $106,800 / year
Property managers
Keep the property system that already runs rent and leases. Maintenance still needs an owner, a vendor, a schedule, and a status everyone can see.
Show Us Your Maintenance Workflow →Before and after
Before
Due dates, machine time, and a rush job fought over by text. Nobody trusts the finish date.
After
A machine calendar, late-job warnings, and a way to see what the rush order pushes.
Before
The walkthrough notes live in a phone. The proposal goes out before anyone prices drive time or burden.
After
Hours, cost, a suggested bid, and a margin you can compare after the account is won.
Before
Photos sit in a personal camera roll. The owner asks for an update and nobody has one.
After
One request, a named owner, vendor acceptance, and a status from new to closed.
How Exact Apps works
You do not need an internal engineering team, and you do not need to describe "an app." Describe the work.
01
A spreadsheet, a screenshot, a PDF, a form, or a short description. We are looking at the workflow, not taking a software order.
02
A clickable version of that process. Enough to see if we understand the work before anyone talks about a build.
03
If the prototype is right, we build the workflow, host it, and maintain it. The software is yours.
Free prototype
Show us the spreadsheet, inbox, or manual process slowing you down. We'll show you what replacing it with purpose-built software could look like.
A working look at your workflow within 24 hours. No cost, and not a generic quote.
You'll get a prototype of this workflow within 24 hours. If a file came through, we'll start there.
Industries
These pages stay up for the industries we already serve. The three workflows above are the shortest path when the problem is scheduling, bidding, or maintenance handoff.
Don't see the work here? Show us the spreadsheet anyway.
Pricing
A build fee, then a flat monthly fee for hosting, maintenance, and support. You are not staffing an engineering team to fix a schedule, a bid, or a maintenance inbox.
One focused workflow. The production schedule, the bid, the maintenance handoff, or another process with a similar shape.
When the first workflow needs the rest of the operation around it: more people, more steps, and ongoing changes.
Don't replace your entire software stack just to fix one broken process. Most of these start as Launch: one workflow, sitting next to QuickBooks, the CRM, the ERP, or the property system you already run.
Ownership and support
The workflow we build is yours, including the source code if you ever leave. There is no lock-in around the process.
Hosting, backups, fixes, and small changes stay on the monthly plan. You do not hire someone to watch a server.
The prototype comes first. If it doesn't look like the process, you have not started a build.
Example scenario
Illustrative example of what this kind of tool can do — not a client result.
Kids toys · direct sales
In this example, the catalog, checkout, and order list move to a store the operator runs: $14,200 in direct sales by month three, about $2,100 a month in marketplace fees no longer paid on that volume, and 34% of buyers ordering again within 60 days.
Example scenario
Illustrative example of what this kind of tool can do — not a client result.
Indoor baseball · booking
In this example, lane booking leaves the text thread: 73% of bookings happen without staff, double-bookings go to zero, and the desk gets about two hours a day back.
Example scenario
Illustrative example of what this kind of tool can do — not a client result.
Vacation rentals · direct inquiries
In this example, a property site with destination pages reaches page one for four target searches in 11 weeks, about 2,200 organic visits a month, and $8,400 in platform commissions avoided in the first quarter.
FAQ
Or the inbox, the text thread, or the whiteboard. We'll show you the workflow with the gaps closed.