Belt tracking lives in your head
Instructors know where each student is, but there's no system parents can check or that survives instructor turnover.
Martial Arts & Fitness
Custom Software for Martial Arts Schools
Custom software for martial arts schools should track every student's rank and progression, run membership billing automatically, log class attendance without a clipboard, and book trial classes without a phone call. The difference between a thriving school and one that stalls out is often the back-office systems that free you to teach.
Built for karate, jiu-jitsu, taekwondo, Muay Thai, MMA, and mixed programs.
Student and Operations DashboardLive prototype
163 Active members
14 Up for promotion
$11,400 MRR
Upcoming Promotions
- Belt test — June 2214 students
- Stripe checks due6 pending
Trial Classes This Week
- New trials booked8
- Converted to membership3
The Problem
Running a school on paper and memory caps your growth
Most martial arts schools manage the art well but struggle with the business side — and that gap limits how many students you can serve effectively.
Membership billing is inconsistent
Some families pay on time, some don't. Chasing payments takes time and creates awkward conversations.
Attendance is taken but never used
Paper sign-in sheets get filed away. You never know which students are at risk of dropping out before they're already gone.
Trial class leads fall through
Someone calls, someone shows up unannounced, someone fills out a form — and follow-up depends on whoever happens to be at the desk.
What We Build for Martial Arts Schools
A system your instructors, students, and parents can all rely on
We build around your curriculum structure, your belt system, and how your school actually handles students from trial through black belt.
Belt and rank progression tracker
Log stripes, ranks, and instructor sign-offs by student. Parents can see progress. Promotions are always grounded in data.
Automated membership billing
Recurring tuition charges run via Stripe automatically. Late payments, payment failures, and pauses all managed without manual intervention.
Class attendance and engagement tracking
Log attendance digitally. Spot students who are falling off before they quit so instructors can re-engage them early.
Trial class booking and lead pipeline
New students book their own trial online. Every lead flows into a follow-up queue so no inquiry slips through.
Promotion event management
Plan belt test eligibility, track stripe completion, communicate test dates, and log results all in one place.
Student and family profiles
Full history — class attendance, rank milestones, billing, and notes — in one place for every student your school has ever served.
How It Works
Fast build, practical rollout
Step 01
Walk us through your curriculum and operations
Tell us about your belt system, your billing model, and where you're losing time. We send a working prototype in 24 hours.
Step 02
We build your production system
Billing and attendance systems go live in days. Full progression tracking and trial pipelines in 1 to 3 weeks.
Step 03
Launch with ongoing support
Hosting, updates, and support are included. When your program grows or your curriculum changes, we adapt with it.
Why Custom vs. Mindbody or Zen Planner
Generic fitness software wasn't designed around a belt system
Prototype direction: a martial arts school management system with a belt progression tracker, automated membership billing, a class attendance log with dropout alerts, and a trial class booking and follow-up pipeline.
Where generic fitness software misses
Mindbody and Zen Planner are built for fitness classes, not martial arts curricula. They don't understand belt levels, stripe sign-offs, or promotion ceremonies. A custom system does.
Pricing
Pricing for a custom martial arts school platform
Launch
$3,000Then $300/monthBest for one core workflow — belt tracking, automated billing, or a trial class booking system.
Growth
$10,000Then $1,000/monthBest for schools wanting a full platform — member management, belt progression, billing, attendance, promotion events, and trial pipeline. Options include mobile apps (iOS/Android) and custom AI solutions.
See full pricing
Flat build plus supportNo hourly surprisesFrequently Asked Questions
Questions martial arts school owners ask first
Can this handle multiple martial arts disciplines?
Yes — we build your belt and rank structure to match your actual curriculum, whether that's one discipline or several running in parallel.
What if a student pauses or cancels their membership?
We build pause and cancellation flows that adjust billing automatically and keep the student record intact for when they return.
Can families see their child's progress online?
Yes. Growth builds can include a parent-facing portal where families see rank progress, upcoming test eligibility, and class attendance history.
Also Serving
Related youth sports and fitness businesses
Get your free prototype
Tell us about your curriculum, your billing, and where you're losing time to manual work. We'll build a working prototype in 24 hours.