Dispatch lives in a whiteboard mindset
One reschedule can wreck the route because the latest plan only exists in the office.
Local Home Services
Custom Software for HVAC Contractors
Custom software for HVAC contractors should make dispatch, quoting, service history, and maintenance-plan follow-up feel tight instead of patched together. If your office is jumping between ServiceTitan, texts, paper notes, and whatever the tech remembered to write down, you are losing margin in the gaps.
Built for HVAC companies that need cleaner operations from first call to completed invoice.
Dispatch and Service BoardLive prototype
18 Calls scheduled
6 Techs in field
42 PM visits due
Today's Queue
- No cool emergency2:30 PM
- Warranty follow-up4 pending
- Parts hold jobs3
Estimate Pipeline
- Replacement bids sent7
- Unsigned proposals$28,400
The Problem
The office and the field are not looking at the same thing
That is when missed maintenance, slow follow-up, and sloppy handoffs start showing up in revenue.
Service history is hard to trust
Technicians arrive without the right notes, photos, or past repairs in front of them.
Estimates die after they are sent
The team knows bids went out, but nobody has a clean follow-up rhythm for replacements and larger jobs.
Maintenance plans leak revenue
Renewals, seasonal tune-ups, and recurring reminders get missed when they depend on manual lists.
What We Build for HVAC Contractors
Tools for dispatch, tech workflows, and follow-up
We build around how your office, technicians, and sales process actually move.
Dispatch and scheduling board
See jobs, route changes, technician status, and open capacity in one place.
Estimate and replacement tracking
Keep proposals moving with reminders, status changes, and visibility into what is still unsigned.
Service history by address and unit
Every visit, note, photo, repair, and equipment detail tied to the customer record.
Maintenance-plan workflows
Track renewals, upcoming tune-ups, recurring billing, and reminder sequences.
Technician field app
Job notes, arrival status, checklists, photos, and invoice-ready details from the truck.
Operations dashboard
See unsold estimates, overdue follow-up, open callbacks, and tech capacity without digging.
How It Works
Fast build, practical rollout
Step 01
Show us your current process
We review dispatch, forms, service tickets, and follow-up gaps, then send a free working prototype in 24 hours.
Step 02
We build the production version
Launch projects usually go live in days. Growth projects with deeper workflows land in 1 to 3 weeks.
Step 03
Launch with ongoing support
Hosting, fixes, updates, and support are included so your team is not left maintaining it alone.
Why Exact Apps vs. ServiceTitan
Big field-service software is not always a fit for a smaller HVAC shop
Prototype direction: a lean operations system built around your dispatch flow, estimate process, and recurring maintenance work. It gives you the control you actually need without forcing your team into an oversized platform.
Where generic field-service tools miss
They can be expensive, bloated, and hard to bend around the way your office already works. Custom software lets the workflow fit the business, not the other way around.
Pricing
Pricing for a custom HVAC operations app
Launch
$3,000Then $300/monthBest for one core workflow like dispatch, service history, or estimate follow-up.
Growth
$10,000Then $1,000/monthBest for a broader field-service platform with role-based access and reporting.
See full pricing
Flat build plus supportNo hourly surprisesFrequently Asked Questions
Questions HVAC contractors ask first
Why not just use ServiceTitan?
If it fits your company and budget, use it. If it feels too heavy, too expensive, or too rigid for how your team works, a custom app is often the better fit.
Can techs use this from the field?
Yes. We can build simple mobile workflows for notes, photos, job status, and customer history.
What is included monthly?
Hosting, updates, backups, bug fixes, and support. Growth also includes ongoing feature work.
Also Serving
Related local service businesses
Get your free prototype
Show us how calls, jobs, estimates, and maintenance plans move through your shop. We will turn that into a working prototype in 24 hours.