Maintenance requests get buried
Tenants text, call, and email — all to different places. Work orders slip, follow-up doesn't happen, and everyone's frustrated.
Property Management
Custom Software for Property Management Companies
Custom software for property management should give tenants a place to submit maintenance requests, give owners a clear picture of their portfolio, and give your team a single system for leases, rent tracking, and open work orders — instead of three different spreadsheets, a shared inbox, and whoever picks up the phone.
Built for property managers handling 20 units or 200.
Property Operations DashboardLive prototype
148 Units managed
12 Open maintenance
$94,200 Rent collected
Maintenance Queue
- Plumbing — Unit 4BUrgent
- HVAC — Unit 12AScheduled
- Pest — Unit 7CNew
Lease Expirations
- Expiring in 30 days6 units
- Renewal signed4 of 6
The Problem
Managing properties through email and spreadsheets doesn't scale
The gaps between your inbox, your spreadsheets, and your phone calls are where things fall through — and where tenants and owners lose confidence.
Rent tracking is a spreadsheet mess
Who paid, who's late, and what fees are owed requires manual cross-referencing every month.
Owners don't have a clean view
Reporting to property owners means pulling numbers from multiple sources and formatting them manually every time.
Lease renewals sneak up on you
Without a clear pipeline, expirations get missed and vacant units cost you money.
What We Build for Property Managers
A platform your tenants, team, and owners can all use
We build around your portfolio size, your vendor relationships, and how your team actually handles day-to-day operations.
Tenant portal and maintenance intake
Tenants submit requests, attach photos, and track status — all without calling your office.
Work order and vendor coordination
Route requests to vendors, track status, log costs, and keep a full maintenance history by unit.
Rent tracking and late fee management
See who's paid, who's late, and what's owed in a single view — with automated reminders if needed.
Lease management and renewal pipeline
Track lease dates, send renewal notices, and manage the negotiation and signing workflow.
Owner reporting dashboards
Give every property owner a clean view of their units — rent collected, maintenance spend, occupancy, and open issues.
Vacancy and leasing pipeline
Track inquiries, showings, applications, and move-in dates so vacant units get filled faster.
How It Works
Fast build, practical rollout
Step 01
Walk us through your current workflows
Tell us how you handle maintenance, rent, and owner reporting today. We'll send a working prototype in 24 hours.
Step 02
We build your production system
A focused maintenance + rent tracking tool typically launches in days. Full tenant and owner portals in 1 to 3 weeks.
Step 03
Launch with ongoing support
Hosting, updates, and support are all included. Your system grows as your portfolio grows.
Why Custom vs. AppFolio or Buildium
Enterprise property management software is built for enterprise portfolios
Prototype direction: a property management hub with a tenant-facing maintenance portal, a rent tracking dashboard, and an owner reporting view — all tailored to how your specific portfolio is structured.
Where the big platforms miss
AppFolio and Buildium can be expensive, rigid, and packed with features you'll never use. A custom system is built around your portfolio, your vendors, and the way your team already works.
Pricing
Pricing for a custom property management platform
Launch
$3,000Then $300/monthBest for one core workflow — maintenance intake, rent tracking, or owner reporting for a focused portfolio.
Growth
$10,000Then $1,000/monthBest for a full platform with tenant portals, owner dashboards, lease management, and vendor coordination. Options include mobile apps (iOS/Android) and custom AI solutions.
See full pricing
Flat build plus supportNo hourly surprisesFrequently Asked Questions
Questions property managers ask first
Can tenants submit requests without logging in?
Yes — we can build a simple public form per property, or a full tenant account system with history and status tracking. Your call.
Can owners log in to see their properties?
Yes. Growth builds can include separate owner portals with custom views of their specific units and financials.
What about payment processing?
We can integrate Stripe for online rent collection. You collect directly — no platform taking a cut of every transaction.
Also Serving
Related service businesses
Get your free prototype
Tell us about your portfolio, your team, and what's slipping through the cracks. We'll build a working prototype in 24 hours.